Vendors at the Princess Ball are given a Sponsor credit on the program card and mentioned and tagged in our organic advertising and in some of the paid advertising spots. There are 23 Vendor spots available. We are looking for specific types of vendors. If your business does not fit the category your vendor fee will be refunded. Since it is a small group of vendors no duplicate vendor categories will be accepted. For example, if we have a cookie company already signed up a new cupcake company would not be accepted.
Date : 9/14/26
Time: Vendor set up 8-10am Clean up 5:30pm
Outdoor vendors will see the most traffic from 10-11am, 1pm-3pm and again at 5pm
Our entertainment main event will be happening inside from 11-1 and 3-5. Outdoor vendors also see traffic from the public because the downstairs visitors center remains open to the public and beachgoers often stop by to see what's happening on the lawn. Please let us know if you require power. We host a Bounce house, outdoor activities and characters at the Fairytale Marketplace. Displays should fit in a 10 x 10 area. You may bring your own tent, tables, and chairs.
Indoor vendors will see the most traffic from 10:30-1:30 and 3:30-5:15. The first Guests are not permitted in the Ballroom area until 10:30 am for the first VIP session and they leave at 1 but may linger to see the vendors. Then we close for cleaning and lunch and the next group comes in at 3pm. The event ends at 5 and guests may linger for a few minutes after the show. We don't have to rush them out. We pay for the whole day. Indoor vendors are provided a 6' table please bring your own table cloth. Displays must be contained to your 8 x6 area.
TYPES OF VENDORS WANTED
Any business that caterers to children and families.
Examples:
Bakeries
Day Care or Preschool
Kids Party services, tents, build a bear, bubbles, magician, gaming, balloons, balloon animals, face painting, hair tinsel,
Literacy Programs
Pediatric health
Sports, MMA, Dance, and Theater programs for kids.
Feel free to apply if we haven't thought of your service or product. If it's not a good fit your fee will be refunded.
Below are the rules and expectations for the event.
Your PAYMENT implies agreement with the following
Vendor Participation Agreement
This agreement outlines the expectations and requirements for vendors participating in the Princess Ball and Fairytale Marketplace (“Event”).
By participating in the Event, the Vendor agrees to the following terms:
1. Event Details
Event Name: Princess Ball and Fairytale Marketplace.
Event Type: Family-friendly children’s festival
Admission: Included in Princess Ball ticket or $5.00 wristband for kids.
Audience: Families with children
Vendors: Approximately 20
2. Vendor Promotion Requirements (Mandatory)
To ensure the success of the Event, all vendors are required to assist with promotion.
Each vendor agrees to:
Social Media Promotion
Share the event at least two (2) times on social media:
One (1) feed post
One (1) story post
Posts must:
Use official event graphics (provided to you by email)
Tag the official event page (in your email)
Include the event or ticket link provided (in your email)
In-Person Promotion
Display the official event flyer at their booth, store, or business location (if applicable)
Encourage customers to attend the Event when appropriate
Messaging Consistency
Vendors may not alter:
Event name Princess Ball and Fairytale Marketplace
Date or time 9/12/2026
Ticket pricing See official website
Core event details
3. Family-Friendly Standards
This is a children’s event.
All products, signage, displays, and language must be family-friendly and appropriate for children
No adult-only, offensive, political, or inappropriate content permitted
The Event Organizer reserves the right to require removal of any item or display that does not meet these standards
Themed attire (princess or comic) is encouraged but not required
4. Booth Setup & Operations
Vendors are responsible for:
Their own setup and breakdown
All booth materials, tables, tents, and displays must remain within their assigned booth space
Setup time 7am-10:30 Event Opens at 11am. Event ends at 5pm. clean up at your own pace after 5pm.
5. City of Biloxi Permits & Fees
All vendors are solely responsible for obtaining any required City of Biloxi permits, licenses, or approvals via Community Development. Yearly vendor permits are $25. Food vendor permits are $200 per year. Vendors must comply with all city, county, and state regulations applicable to their business type.
Failure to obtain required permits or comply with local regulations may result in removal from the Event without refund via code enforcement.
6. Payments & No Refund Policy
All vendor fees are non-refundable
No refunds will be issued for:
Vendor cancellation
Weather conditions
Low attendance or sales
Failure to promote the event
Failure to obtain required permits or licenses
By Making this payment , vendors acknowledge and agree to this no refund policy.
7. Liability & Responsibility
Vendors participate at their own risk
The Event Organizer is not responsible for:
Lost, stolen, or damaged property
Vendor sales performance
Injuries, accidents, or damages caused by vendor products, services, or activities
Vendors assume all liability related to their booth and operations
8. Agreement & Acknowledgment
By registering and participating in the Princess & Pirate Fest, the Vendor confirms they have read, understand, and agree to all terms outlined in this agreement.
Failure to comply with promotional requirements, family-friendly standards, or city regulations may result in removal from the Event without refund.
